%PDF-1.4 % hb```> AX @Lt;8w$02:00H$iy0&1lcLo8y l ;SVn|=K COLLECTING PII. Local Download, Supplemental Material: Official websites use .gov The document also suggests safeguards that may offer appropriate levels of protection for PII and provides recommendations for developing response plans for incidents involving PII. It is the responsibility of the individual user to protect data to which they have access. Learning Objectives:This course is designed to enable students to: Target Audience:DOD information system users, including military members and other U.S. Government personnel and contractors within the National Industrial Security Program. 200 Constitution AveNW This interactive presentation reviews the definition of personally identifiable information (PII), why it is important to protect PII, the policies and procedures related to the use and disclosure of PII, and both the organization's and individual's responsibilities for safeguarding PII. Which of the following establishes Written for Institution Central Texas College Course All documents for this subject (1) The benefits of buying summaries with Stuvia: Guaranteed quality through customer reviews .table thead th {background-color:#f1f1f1;color:#222;} Result in disciplinary actions. It is vital to protect PII and only collect the essential information. .manual-search ul.usa-list li {max-width:100%;} The CES Operational eGuide is an online interactive resource developed specifically for HR practitioners to reference the following topics: History, Implementation, Occupational Structure, Compensation, Employment and Placement, Performance Management, Performance and Conduct Actions, Policies and Guidance. FM0T3mRIr^wB`6cO}&HN 4$>`X4P\tF2HM|eL^C\RAl0) . Department of Labor (DOL) contractors are reminded that safeguarding sensitive information is a critical responsibility that must be taken seriously at all times. PII must only be accessible to those with an "official need to know.". startxref In others, they may need a name, address, date of birth, Social Security number, or other information. Washington, DC 202101-866-4-USA-DOL1-866-487-2365www.dol.gov, Industry-Recognized Apprenticeship Programs (IRAP), Bureau of International Labor Affairs (ILAB), Employee Benefits Security Administration (EBSA), Employees' Compensation Appeals Board (ECAB), Employment and Training Administration (ETA), Mine Safety and Health Administration (MSHA), Occupational Safety and Health Administration (OSHA), Office of Administrative Law Judges (OALJ), Office of Congressional and Intergovernmental Affairs (OCIA), Office of Disability Employment Policy (ODEP), Office of Federal Contract Compliance Programs (OFCCP), Office of Labor-Management Standards (OLMS), Office of the Assistant Secretary for Administration and Management (OASAM), Office of the Assistant Secretary for Policy (OASP), Office of the Chief Financial Officer (OCFO), Office of Workers' Compensation Programs (OWCP), Ombudsman for the Energy Employees Occupational Illness Compensation Program (EEOMBD), Pension Benefit Guaranty Corporation (PBGC), Veterans' Employment and Training Service (VETS), Economic Data from the Department of Labor, Guidance on the Protection of Personal Identifiable Information. Skysnag helps busy engineers enforce DMARC, responds to any misconfigurations for SPF or DKIM which increases email deliverability, and eliminates email spoofing and identity impersonation. Identify the responsibilities for safeguarding PII and PHI on both the organizational and individual levels Identify use and disclosure of PII and PHI State the organizational and individual penalties for not complying with the policies governing PII and PHI maintenance and protection Delivery Method: eLearning Length: 1 hour Share sensitive information only on official, secure websites. The course is designed to prepare DOD and other Federal employees to recognize the importance of PII, to identify what PII is, and why it is important to protect PII. 157 0 obj <>stream 203 0 obj <>stream .manual-search ul.usa-list li {max-width:100%;} PHI is one of the most sought-after pieces of data that a cybercriminal has in their sights. The GDPR replaces the 1995 Data Protection Directive (95/46/E.C. A full list of the 18 identifiers that make up PHI can be seen here. @media only screen and (min-width: 0px){.agency-nav-container.nav-is-open {overflow-y: unset!important;}} This interactive presentation reviews the definition of personally identifiable information (PII), why it is important to protect PII, the policies and procedures related to the use and disclosure of PII, and both the organization's and individual's responsibilities for safeguarding PII. Major legal, federal, and DoD requirements for protecting PII are presented. %%EOF The purpose of this course is to identify what Personally Identifiable Information (PII) is and why it is important to protect it. System Requirements:Checkif your system is configured appropriately to use STEPP. `I&`q# ` i . PII, or personally identifiable information, is any piece of data that someone could use to figure out who you are. Organizations are encouraged to tailor the recommendations to meet their specific requirements. The DoD Cyber Exchange is sponsored by The document explains the importance of protecting the confidentiality of PII in the context of information security and explains its relationship to privacy using the the Fair Information Practices, which are the principles underlying most privacy laws and privacy best practices. In terms of the protection of PHI, HIPAA and the related Health Information Technology for Economic and Clinical Health Act (HITECH) offer guidelines for the protection of PHI. The regulation also gives individuals the right to file a complaint with the supervisory authority if they believe their rights have been violated. Internet-based, self-paced training courses, Training videos, usually in 10 minutes or less, that allows you to refresh your knowledge of a critical topic or quickly access information needed to complete a job, Center for Development of Security Excellence, Defense Counterintelligence and Security Agency, Personally Identifiable Information (PII), My Certificates/Digital Badges/Transcripts, My Certificates of Completion for Courses, Controlled Unclassified Information (CUI) Training, Personally Identifiable Information (PII) Training, Identifying and Safeguarding Personally Identifiable Information (PII), Hosted by Defense Media Activity - WEB.mil. Unauthorized recipients may fraudulently use the information. SP 800-122 (EPUB) (txt), Document History: Any information that can be used to determine one individual from another can be considered PII. As a Government employee you can personally suffer criminal or civil charges and penalties for failure to protect PII. Captain Padlock: Personally Identifiable Information (PII) isinformation used to distinguish or trace an individual's identity, such as name, social security number, mother's maiden name, and biometric records. 0000001422 00000 n PHI is defined by the Health Insurance Portability and Accountability Act (HIPAA) and is made up of any data that can be used to associate a persons identity with their health care. 0000000516 00000 n Because DOL employees and contractors may have access to personal identifiable information concerning individuals and other sensitive data, we have a special responsibility to protect that information from loss and misuse. This includes information like names and addresses. Non-sensitive PII is information that can be used to identify an individual, but that is not likely to be used to harm them if it falls into the wrong hands. PII can also include demographic, medical, and financial information, or any other information linked or linkable to a specific . Get started with Skysnag and sign up using this link for a free trial today. The Cyber Excepted Service (CES) Orientation is an eLearning course designed to familiarize learners with the core tenets of the DoD CES personnel system. Safeguards are used to protect agencies from reasonably anticipated. The Leaders Orientation is an executive presentation (including a question and answer segment) that has been designed to familiarize DoD Leaders with core tenets of the DoD CES personnel system. In the event their DOL contract manager is not available, they are to immediately report the theft or loss to the DOL Computer Security Incident Response Capability (CSIRC) team at dolcsirc@dol.gov. hb```f`` B,@Q\$,jLq `` V The course reviews the responsibilities of the Department of Defense (DoD) to safeguard PII, and explains individual responsibilities. Lead to identity theft which can be costly to both the individual and the government. When collecting PII, organizations should have a plan in place for how the information will be used, stored, and protected. SP 800-122 (DOI) Topics, Erika McCallister (NIST), Tim Grance (NIST), Karen Scarfone (NIST). This is information that can be used to identify an individual, such as their name, address, or Social Security number. Further, PII is defined as information: (i) that directly identifies an individual (e.g., name, address, social security number or other identifying number or code, telephone number, email address, etc.) endstream endobj 137 0 obj <. Safeguard DOL information to which their employees have access at all times. %%EOF Biology Mary Ann Clark, Jung Choi, Matthew Douglas. Privacy Statement, Stuvia is not sponsored or endorsed by any college or university, Pennsylvania State University - All Campuses, Rutgers University - New Brunswick/Piscataway, University Of Illinois - Urbana-Champaign, Essential Environment: The Science Behind the Stories, Everything's an Argument with 2016 MLA Update, Managerial Economics and Business Strategy, Primates of the World: An Illustrated Guide, The State of Texas: Government, Politics, and Policy, IELTS - International English Language Testing System, TOEFL - Test of English as a Foreign Language, USMLE - United States Medical Licensing Examination. Classification Conflicts and Evaluations IF110.06 Derivative Classification IF103.16 Company Registration Number: 61965243 0 ), which was introduced to protect the rights of Europeans with respect to their personal data. Delete the information when no longer required. Thieves may use it to open new accounts, apply for loans, or make purchases in your name. In addition to the forgoing, if contract employees become aware of a theft or loss of PII, they are required to immediately inform their DOL contract manager. Think protection. Developed to be used in conjunction with annual DoD cybersecurity awareness training, this course presents the additional cybersecurity responsibilities for DoD information system users with access privileges elevated above those of an authorized user. This lesson is to prepare HR Professionals to guide supervisors and employees covered under CES for transition to the new personnel system with an overview of compensation elements of the CES occupational structure. The regulation applies to any company that processes the personal data of individuals in the E.U., regardless of whether the company is based inside or outside the E.U. With these responsibilities contractors should ensure that their employees: Contractors should ensure their contract employees are aware of their responsibilities regarding the protection of PII at the Department of Labor. PII/PHI Personally Identifiable Information (PII) is information that can be used to distinguish or trace an individual's identity, either alone or when combined with other information that is linked or linkable to a specific individual. Popular books. #block-googletagmanagerfooter .field { padding-bottom:0 !important; } Any information that can be used to determine one individual from another can be considered PII. They may also use it to commit fraud or other crimes. , b@ZU"\:h`a`w@nWl This includes information like Social Security numbers, financial information, and medical records. #views-exposed-form-manual-cloud-search-manual-cloud-search-results .form-actions{display:block;flex:1;} #tfa-entry-form .form-actions {justify-content:flex-start;} #node-agency-pages-layout-builder-form .form-actions {display:block;} #tfa-entry-form input {height:55px;} However, because PII is sensitive, the government must take care to protect PII, as the unauthorized release or abuse of PII could result in potentially grave repercussions for the individual whose PII has been compromised, as well as for the federal entity entrusted with safeguarding the PII. Contract employees also shall avoid office gossip and should not permit any unauthorized viewing of records contained in a DOL system of records. CUI is an umbrella term that encompasses many different markings to identify information that is not classified but which should be protected. This course explains the responsibilities for safeguarding PII and PHI on both the organizational and individual levels, examines the authorized and unauthorized use and disclosure of PII and PHI, and the organizational and individual penalties for not complying with the policies governing PII and PHI maintenance and protection. The Federal government requires the collection and maintenance of PII so as to govern efficiently. This site requires JavaScript to be enabled for complete site functionality. 0000001903 00000 n Terms of Use Some accounts can even be opened over the phone or on the internet. The act requires that federal agencies give individuals notice of their right to access and correct their PII and establish penalties for PII misuse. The https:// ensures that you are connecting to the official website and that any information you provide is encrypted and transmitted securely. or (ii) by which an agency intends to identify specific individuals in conjunction with other data elements, i.e., indirect identification. For example, they may not use the victims credit card, but they may open new, separate accounts using the victims information. PHI is a valuable asset and is sold on the dark web for more money than any other data set, according to Ponemon Institute. Users must adhere to the rules of behavior defined in applicable Systems Security Plans, DOL and agency guidance. This includes companies based in the U.S. that process the data of E.U. [CDATA[/* >*/. Identifying and Safeguarding Personally Identifiable Information (PII) Version: 5.0 Length: 1 Hour This interactive presentation reviews the definition of personally identifiable information (PII), why it is important to protect PII, the policies and procedures related to the use and disclosure of PII, and both the organization's and individual . Think security. Keep personal information timely, accurate, and relevant to the purpose for which it was collected. The purpose of Lesson 1 is to provide an overview of Cyber Excepted Service (CES) HR Elements Course in general. PII is regulated by a number of laws and regulations, including the Gramm-Leach-Bliley Act, the Fair Credit Reporting Act, and the Health Insurance Portability and Accountability Act. This interactive training explains various types of social engineering, including phishing, spear phishing, whaling, smishing, and vishing. Minimize the use, display or storage of Social Security Numbers (SSN) and all other PII. Retake Identifying and Safeguarding Personally Identifiable Information (PII). Identifying and Safeguarding Personally Identifiable Information (PII) Marking Special Categories of Classified Information Original Classification Unauthorized Disclosure of Classified Information and Controlled Unclassified Information Insider Threat Establishing an Insider Threat Program Insider Threat Awareness Maximizing Organizational Trust Description:This course starts with an overview of Personally Identifiable Information (PII), and Protected Health Information (PHI), a significant subset of PII, and the significance of each, as well as the laws and policy that govern the maintenance and protection of PII and PHI. ol{list-style-type: decimal;} Product Functionality Requirements: To meet technical functionality requirements, this product was developed to function with Windows operating systems (Windows 7 and 10, when configured correctly) using either Internet Explorer . View more (Brochure) Remember to STOP, THINK, before you CLICK. PCI compliance includes taking responsibility for ensuring that financial data is protected at all stages, including when it is accepted, transferred, stored, and processed. hbbd```b``A$efI fg@$X.`+`00{\"mMT`3O IpgK$ ^` R3fM` A .gov website belongs to an official government organization in the United States. 0000003346 00000 n PII can be defined in different ways, but it typically refers to information that could be used to determine an individual, either on its own or in combination with other information. This is a potential security issue, you are being redirected to https://csrc.nist.gov. This information can include a persons name, Social Security number, date and place of birth, biometric data, and other personal information that is linked or linkable to a specific individual. The Federal government requires the collection and maintenance of PII so as to govern efficiently. .usa-footer .container {max-width:1440px!important;} To be considered PII, the data must be able to be used to distinguish or trace an individuals identity. PII must only be accessible to those with an official need to know.. The act requires that covered entities take reasonable steps to safeguard the confidentiality of protected health information and limits the disclosure of protected health information without consent. Damage to victims can affect their good name, credit, job opportunities, possibly result in criminal charges and arrest, as well as cause embarrassment and emotional stress. The Information Security (INFOSEC) Program establishes policies, procedures, and requirements to protect classified and Controlled Unclassified Information (CUI) that, if disclosed, could cause damage to national security. Before sharing sensitive information, make sure youre on a federal government site. The DoD ID number or other unique identifier should be used in place of the SSN whenever possible. How to Identify PII Loss, 1 of 2 How to Identify PII . PII is any personal information which is linked or linkable to a specified individual. The following are some examples of information that can be considered PII: Several merchants, financial institutions, health organizations, and federal agencies, such as the Department of Homeland Security (DHS), have undergone data breaches that put individuals PII at risk, leaving them potentially vulnerable to identity theft. The document explains the importance of protecting the confidentiality of PII in the context of information security and explains its relationship to privacy using the the Fair Information Practices, which are the principles . Which of the following are risk associated with the misuse or improper disclosure of PII? We're available through e-mail, live chat and Facebook. xref Identifying and Safeguarding Personally Identifiable Information (PII) This training starts with an overview of Personally Identifiable Information (PII), and protected health information (PHI), a significant subset of PII, and the significance of each, as well as the laws and policy that govern the maintenance and protection of PII and PHI. #block-googletagmanagerheader .field { padding-bottom:0 !important; } Everything's an Argument with 2016 MLA Update University Andrea A Lunsford, University John J Ruszkiewicz. div#block-eoguidanceviewheader .dol-alerts p {padding: 0;margin: 0;} (Answered) IDENTIFYING & SAFEGUARDING PII Test 2022|2023. Within HIPAA are the privacy rule and the subsets, security rule, enforcement rule, and breach notification rule which all deal with various aspects of the protection of PHI. .agency-blurb-container .agency_blurb.background--light { padding: 0; } DHS employees, contractors, consultants, and detailees are required by law to properly collect, access, use, share, and dispose of PII in order to protect the privacy of individuals. Terms of Use In some cases, all they need is an email address. Our Other Offices. A lock () or https:// means you've safely connected to the .gov website. Dont Be Phished! .cd-main-content p, blockquote {margin-bottom:1em;} Knowledge Check, 1 of 3 Knowledge Check; Summary, 2 of 3 Summary; Finished, 3 of 3 Finished; Clear and return to menu . 0000000016 00000 n This course was created by DISA and is hosted on CDSE's learning management system STEPP. planning; privacy; risk assessment, Laws and Regulations The definition of PII may vary from jurisdiction to jurisdiction but typically includes any information that can be used to identify an individual. PII is a person's name, in combination with any of the following information: Mother's maiden name Driver's license number Bank account information Credit card information Relatives' names Postal address The act requires that schools give parents and students the opportunity to inspect and correct their educational records and limits the disclosure of educational records without consent. PII can include anything from a persons name and address to their biometric data, medical history, or financial transactions. The information they are after will change depending on what they are trying to do with it. Personal Identifiable Information (PII) is defined as: Any representation of information that permits the identity of an individual to whom the information applies to be reasonably inferred by either direct or indirect means. This interactive exercise provides practical experience in the processes of cybersecurity risk assessment, resource allocation, and network security implementation. PII includes, but is not limited to: Social Security Number Date and place of birth .manual-search-block #edit-actions--2 {order:2;} 0000003055 00000 n 0000001199 00000 n The DoD ID number or other unique identifier should be used in place . College Physics Raymond A. Serway, Chris Vuille. The Privacy Act of 1974 is a federal law that establishes rules for the collection, use, and disclosure of PII by federal agencies. @media (max-width: 992px){.usa-js-mobile-nav--active, .usa-mobile_nav-active {overflow: auto!important;}} 2 of 2 Reporting a PII Loss; Conclusion, 7 of 7 Conclusion. Ensure that the information entrusted to you in the course of your work is secure and protected. Think OPSEC! PII can be used to commit identity theft in several ways. The Health Insurance Portability and Accountability Act (HIPAA) is a federal law that protects the privacy of health information. CDSE courses are intended for use by Department of Defense and other U.S. Government personnel and contractors within the National Industrial Security Program. The GDPR imposes significant fines for companies that violate its provisions, including up to 4% of a companys global annual revenue or 20 million (whichever is greater), whichever is greater. PII can be defined in different ways, but it typically refers to information . 0000002651 00000 n The document explains the importance of protecting the confidentiality of PII in the context of information security and explains its An official website of the United States government, Security Testing, Validation, and Measurement, National Cybersecurity Center of Excellence (NCCoE), National Initiative for Cybersecurity Education (NICE), Federal Information Security Modernization Act. The purpose of this document is to assist Federal agencies in protecting the confidentiality of personally identifiable information (PII) in information systems. IDENTIFYING & SAFEGUARDING PII Which of the following are risk associated with the misuse or improper disclosure of PII? 0000001061 00000 n Skysnags automated software safeguards your domains reputation and keeps your business away from compromised business emails, password theft, and potentially significant financial losses. Family Educational Rights and Privacy Act (FERPA), Health Insurance Portability and Accountability Act (HIPAA), 1995 Data Protection Directive (95/46/E.C. Identifying and Safeguarding PII V4.0 (2022) 4.5 (2 reviews) Which of the following must Privacy Impact Assessments (PIAs) do? ), Health Information Technology for Economic and Clinical Health Act (HITECH), Encrypting all PII data in transit and at rest, Restricting access to PII data to only those who need it, Ensuring that all PII data is accurate and up to date, Destroying PII data when it is no longer needed. The Department of Energy defines PII as any information collected or maintained by the department about an individual that could be used to distinguish or trace their identity. Minimize the use, display or storage of Social Security Numbers (SSN) and all other PII. Unlock insights, bypass email authentication configuration issues including SPF and DKIM; and protect your domain from spoofing with strict DMARC enforcement, all autonomously with Skysnag. This Handbook provides best practices and DHS policy requirements to prevent a privacy incident involving PII/SPII during all stages of the information lifecycle: when collecting, storing, using, disseminating, or disposing of PII/SPII. Essential Environment: The Science Behind the Stories Jay H. Withgott, Matthew Laposata. This lesson is to prepare HR Professionals to guide supervisors and employees covered under CES for transition to the new personnel system with an overview of the background and history of the Cyber Excepted Service. Documentation This document provides practical, context-based guidance for identifying PII and determining what level of protection is appropriate for each instance of PII. The launch training button will redirect you to JKO to take the course. The purpose of this document is to assist Federal agencies in protecting the confidentiality of personally identifiable information (PII) in information systems. 0000001866 00000 n Privacy Statement, Stuvia is not sponsored or endorsed by any college or university, Pennsylvania State University - All Campuses, Rutgers University - New Brunswick/Piscataway, University Of Illinois - Urbana-Champaign, Essential Environment: The Science Behind the Stories, Everything's an Argument with 2016 MLA Update, Managerial Economics and Business Strategy, Primates of the World: An Illustrated Guide, The State of Texas: Government, Politics, and Policy, IELTS - International English Language Testing System, TOEFL - Test of English as a Foreign Language, USMLE - United States Medical Licensing Examination, Identifying and Safeguarding PII V4.0 (2022);TEST OUT Qs & Final Test Solved completely. In this module, you will learn about best practices for safeguarding personally identifiable information . Sensitive PII is information that can be utilized to identify an individual and that could potentially be used to harm them if it fell into the wrong hands. 0 Avoid compromise and tracking of sensitive locations. <]/Prev 236104>> The course is designed to prepare DOD and other Federal employees to recognize the importance of PII, to identify what PII is, and why it is important to protect PII. Lewis's Medical-Surgical Nursing Diane Brown, Helen Edwards, Lesley Seaton, Thomas . The act requires that federal agencies make their records available to the public unless the records are protected from disclosure by one of the acts exemptions. This course may also be used by other Federal Agencies. The Office of Personnel Management and Anthem breaches are examples of this, where millions of pieces of PII were taken and then used to attack other organizations like the IRS. Industry tailored BEC Protection, Email authentication and DMARC enforcement.
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